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Workspace Organization Tips for the New Year


January is a great time for getting organized in your professional life. Dealing with office clutter and a disorganized workspace day in and day out can be major culprits behind work-related stress. Take control of your work environment by committing to getting organized.

Seven Simple Changes to Improve Organization

A few small changes that can make a big difference are:

  • Consolidate similar items - Store like items together rather than having them spread out in multiple locations. For example, keep all of your electronic equipment (charging cables, external batteries, headphones, etc.) in the same drawer.

  • Update contacts - If there is a pile of business cards stacked up on your desk, take the time to sit down and key the ones that you may use again into your electronic contact system (Outlook, Google contacts, etc.). Throw away the others.

  • Sync devices - Once you update your contacts, sync all of your devices so that you have access to the information you need no matter where you are and whether you are using your office computer, smartphone or tablet.

  • Drawer organization - Stop spending time rummaging through your desk drawers by setting up compartments within the drawer to hold specific type of items. Either invest in a drawer organizer or use small boxes, baskets, or even ice cube trays to hold paper clips, binder clips and other items in a systematic manner.

  • Handy recycling bin - Keep a box for paper waste near your desk and use it regularly. Toss junk mail in the box as soon as it arrives, as well as draft copies that have been updated, shredded documents and other paper waste. This will keep you from touching "junk" multiple times - and keep it out of the landfill if you get in the habit of going by the recycling center when you're in the neighborhood.

  • Supply inventory - Develop a system for keeping track of your inventory of office supplies (something that OEC will be happy to help you accomplish). This will keep you from over-purchasing items you don't really need, as well as help prevent running out of critical supplies at inopportune times.

  • Label everything - Stop wasting time opening and closing files and binders to locate what you need. Take the time to label everything so that you can clearly see what is inside without having to open it and dig. This can lead to a significant time savings over time, as well as a reduction in stress and mental fatigue.

Small Steps, Big Changes

Small changes can make a big difference! Taking even tiny steps toward getting organized can make a big difference in your productivity.

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